Opportunities at TBA

Position Overview

Job Title: Production Manager, Public Programming and Learning
Role Type: Full time contract, set dates
Contract Length: August 16, 2021–June 30, 2022
Salary: $50,000 annually
Application Deadline: June 28th, 2021

Roles and Responsibilities

• Manage the production of all public and learning programs, including a Residency: research, logistics, production, relationship management (artists, partners, and other stakeholders), event preparation, travel arrangements for artists, setup, take-down, post- event reports, and documentation
• Support the curatorial team through research related to production and on-going administrative tasks
• Provide administrative support for PPL daily tasks through minute-taking, receipt organization and processing, project workback scheduling and updates, organization of filing systems, scheduling meetings. Occasional admin support may also be required for tasks related to curatorial content for Programs publications, marketing and communications, and development
• Coordinate junior staff/event staff working at venues or on specific programs in communication with PPL curators, (event support staff, tech support, etc.)
• Coordinate tech needs, and attend to various on-site issues
• Manage task-lists on project management platforms, to which various PPL staff contribute; prioritize tasks and manage time accordingly
• Communicate actively between PPL and other TBA departments as needed
• Support research related to production logistics and programs content as needed
• Participate in training and learning opportunities with the PPL team, as well as with the broader TBA team as they arise

Desired Qualifications:

• Minimum 3-5 years of related working experience in managing multifaceted projects, such as festivals
• Approaches all work with a commitment to anti-oppression and equity
• Holds a bachelor’s degree, or has equivalent experience in, arts administration, event production and/or related fields
• Excellent interpersonal management skills and creative problem solving in complex, multi-stakeholder settings
• Works collaboratively, and brings a positive attitude, a doer
• Demonstrated ability to manage time and task lists; ability to multi-task and prioritize accordingly
• Strong organizational and project coordination skills; detail-oriented
• Ability to take initiative and be responsive; active team player
• Independent thinker and doer, and comfortable communicating needs as necessary
• Highly developed communication skills; attentive listener
• Ability to work well in a fast-paced organization; committed to deadlines
• Employ tact, discretion, and responsibility in all areas
• Experience with supporting accessibility needs for event production
• Strong familiarity with Microsoft Office (particularly Excel) and Mac iOS; working knowledge of Adobe Creative Suite and G-Suite desirable; experience with Wrike and Milanote platforms an asset
• AV tech familiarity or experience; online programs experience
• Ability to manage virtual programming production on digital platforms, including website, video, and social media
• Holds a G/G2-level driver’s licence
• Additional assets include: audio-video editing experience; languages spoken other than English; graphic design, communications experience (online and print); familiarity with publications project management

To Apply:
To apply, please send a cover letter and resume totaling no more than 3 pages to opportunities@torontobiennial.org with the subject line “Production Manager, Public Programming and Learning” by June 28, 2021. Please also indicate where you saw this posting. Only selected applicants will be contacted for an interview.

Toronto Biennial of Art is an equal opportunity employer and is committed to diversity and inclusiveness in all of our work. We work proactively to be fair and equitable in practice and welcome applications from all qualified individuals. We encourage those who identify as women, persons with disabilities, Indigenous persons, persons of colour, individuals of non-conforming gender and sexual orientations, and all groups protected by the Ontario Human Rights Code to apply. In accordance with the Ontario Human Rights Code, Accessibility for Ontarians with Disabilities Act, 2005, accommodation will be provided at any point throughout the hiring process, provided the candidate makes their accommodation needs known to Toronto Biennial of Art.

About TBA
The Toronto Biennial of Art (TBA) is a large-scale international contemporary art event available to everyone. For 10 weeks every two years, local and international Biennial artists transform the city and surrounding regions with artworks, talks, and performances that reflect local contexts and pressing issues of our time. The Biennial’s free, citywide programming aims to inspire individuals, bridge communities, and contribute to global conversations.

For detailed information on the impact of the first Biennial, please read the 2019 Evaluation Report. 

TBA is committed to transparency and to principles of anti-racism, anti-oppression, equity, and inclusion and is putting these principles into practice at all levels of the organization. Please see TBA’s recent Statement of Accountability for more information.

Position Overview

Job Title: Exhibition Coordinator and Registrar
Role Type: Full time, contract
Contract Length: July 2021–June 2022
Salary: $45,000 annually
Application Deadline: June 18th, 2021

The Toronto Biennial of Art (TBA) is seeking a full-time Exhibitions Coordinator and Registrar to work on the 2022 Biennial, reporting to the Deputy Director & Director of Exhibitions and working closely with the Exhibitions team, including the Exhibition Curators and the Production Manager. The Exhibitions Coordinator and Registrar will provide key administrative and production support to the curatorial team and manage daily tasks as they arise.

Roles and Responsibilities

• Supporting the exhibition curators in the creation of commission and loan contracts and communicating with artists throughout the contracting process
• Working with team members to determine and communicate the financial arrangement outlined in each contract and coordinating payments to, and budget reconciliation with, artists and vendors in support of the Administration and Finance Manager
• Assisting in the welcoming of artists to Toronto including on-boarding, welcome package, navigating the city, etc.
• Collaborating with the Administration and Finance Manager to coordinate and book all visiting artist travel including flights, hotels, and per diems
• Liaising with artists, galleries, and lenders as needed as it pertains to production, exhibition display, contracting, shipping, insurance, logistics, etc.
• Maintaining artist files, and collating and filing correspondence
• Providing production and coordination support to the curatorial and production teams including but not limited to: installation and striking exhibitions, contractor prep and coordination, materials and equipment research, and other needs as they arise
• Serving as the main contact for TBA’s shipping company to coordinate all incoming and outgoing artwork shipments, while maintaining the global shipping budget
• Creating and maintaining a list of insurance values of all artwork and serving as the main liaison for TBA’s art insurance provider
• Coordinating incoming and outgoing condition reporting and documentation of packing for all exhibition artwork and completing regular condition checks of all work during the exhibition
• Managing the storage and inventory of all crates and packing materials
• Cross–departmental support and coordination between the Exhibitions team and other departments e.g. in the areas of logistics, production, publications, finance, communication, partnerships, and fundraising
• Providing general administrative support to the exhibitions team as needed including but not limited to organizing meetings, preparing documents, correspondence, and day-to-day tasks

Desired Qualifications:

• Bachelor of Arts required, preferably with a concentration on visual arts, art history, curatorial, or museum studies
• Minimum of 2-years experience working in a museum or gallery setting
• Experience working with artists and curators in an exhibition setting, in the development of new and often complex artworks, and with a basic understanding of technical support for installation and strike down of exhibitions
• Experience with national and international shipping and logistics, including customs management
• Proven commitment to equity, diversity, and inclusion, and practices of anti-racism and anti-oppression, to contribute to a healthy workplace environment
• Solid track record as a creative problem solver and experience working in a fast-paced environment that is often deadline driven as the Biennial event approaches; willingness and availability to work flexible hours when required for special events including some evenings and weekends
• Ability to work collaboratively and to thrive in a collaborative environment, while managing and nurturing the many voices of the organization, as well as its audience
• Experience working as a proactive member of a cohesive team as well as independently; comfort and ability to work off-site and being self-motivated are assets, with a view to potentially prolonged Covid-19 social distancing measures
• Solid project management experience, and ability to coordinate a multi-step approval process for collaborative projects
• Superior organizational and resource management skills

To Apply:

To apply, please send a cover letter and resume to opportunities@torontobiennial.org with the subject line “Exhibitions Coordinator/Registrar position”. Only selected applicants will be contacted for an interview.

Toronto Biennial of Art is an equal opportunity employer and is committed to diversity and inclusiveness in all of our work. We work proactively to be fair and equitable in practice and welcome applications from all qualified individuals. We encourage those who identify as women, persons with disabilities, Indigenous persons, persons of colour, individuals of non-conforming gender and sexual orientations, and all groups protected by the Ontario Human Rights Code to apply. In accordance with the Ontario Human Rights Code, Accessibility for Ontarians with Disabilities Act, 2005, accommodation will be provided at any point throughout the hiring process, provided the candidate makes their accommodation needs known to Toronto Biennial of Art.

About TBA
The Toronto Biennial of Art (TBA) is a large-scale international contemporary art event available to everyone. For 10 weeks every two years, local and international Biennial artists transform the city and surrounding regions with artworks, talks, and performances that reflect local contexts and pressing issues of our time. The Biennial’s free, citywide programming aims to inspire individuals, bridge communities, and contribute to global conversations.

For detailed information on the impact of the first Biennial, please read the 2019 Evaluation Report. 

TBA is committed to transparency and to principles of anti-racism, anti-oppression, equity, and inclusion and is putting these principles into practice at all levels of the organization. Please see TBA’s recent Statement of Accountability for more information.

TBA is growing. To support our development, we are seeking dynamic and devoted Board members to lead and represent the organization. TBA’s Board of Directors leads strategy, establishes practices and policies, and oversees operations and finances.

TBA is committed to transparency and to principles of anti-racism, anti-oppression, equity, and inclusion and is putting these principles into practice at all levels of the organization.  Please see TBA’s recent Statement of Accountability for more information on our commitment to racial justice.

IMPORTANT NOTES
Board membership is voluntary. Board members may not receive financial compensation or other benefit. TBA welcomes applicants of any age or background and encourages applications from energetic and committed individuals with no prior Board experience.

QUALIFICATIONS
Prospective Board members should have some (or several) of the following general qualifications:

• Capacity to contribute time, energy, and resources to TBA and Board
• Leadership in the non-profit sector
• A passion for contemporary art and culture
• Strategic thinking
• Fundraising abilities and/or connections to sources of private or public support
• Excellent communication and collaborative skills
• Strong community ties

TBA seeks Board members with the following specific experience:

• CFO/Accounting
• Governance
• Human Resources
• Equity and Diversity
• Strategic Planning
• Government Relations
• Practicing Artists
• Communications and/or Public Relations
• Community Building
• Event Planning and Management

RESPONSIBILITIES

• Serve a 3-year term, renewable, beginning September 1, 2021
• Attend up to 8 meetings per year
• Work with staff (including ED) to develop and implement best practices/ policies
• Implement all with a view to anti-racism, anti-oppression, equity, and inclusivity
• Participate in fundraising and arranging sponsorships
• Activation of personal and professional networks
• Support TBA’s curatorial vision
• Facilitate community and local partnerships
• Oversee the financial health of the organization month-to-month and long-term
• Ability to mentor and support others, including staff and fellow Board members
• Develop and steward Board and governance policies and structures
• Attend and support TBA events
• Represent TBA’s vision and mandate in communities across the GTA and internationally

Toronto Biennial of Art is an equal opportunity employer and is committed to diversity and inclusiveness in all of our work. We work proactively to be fair and equitable in practice and welcome applications from all qualified individuals. We encourage those who identify as women, persons with disabilities, Indigenous persons, persons of colour, individuals of non-conforming gender and sexual orientations, and all groups protected by the Ontario Human Rights Code to apply. In accordance with the Ontario Human Rights Code, Accessibility for Ontarians with Disabilities Act, 2005, accommodation will be provided at any point throughout the review process, provided the candidate makes their accommodation needs known to Toronto Biennial of Art.

TO APPLY
Please send a confidential statement of interest along with your CV to opportunities@torontobiennial.org

ABOUT TBA
TBA makes contemporary art available to everyone. In the tradition of influential art biennials like those held in Venice, Sydney, and São Paulo, the Toronto Biennial of Art is a large-scale international contemporary visual arts event. For 10 weeks every two years, local and international Biennial artists transform the city (and surrounding regions) with artworks, talks, and performances that reflect local contexts and pressing issues of our time. The Biennial’s free, citywide programming aims to inspire people, bridge communities, and contribute to global conversations.

Five years in the planning, the inaugural Toronto Biennial launched in 2019, and was a popular and critical success. TBA welcomed nearly 300,000 local and international visitors to 15 sites, featuring 161 artists and performers. The Biennial provided expanded views of contemporary art practice, including significant contributions by BIPOC artists and artworks, and established a legacy of free and accessible contemporary arts programming in Toronto, Mississauga, and the surrounding GTA.

For detailed information on the impact of the first Biennial, please read the 2019 Evaluation Report.

TBA is committed to transparency and to principles of anti-racism, anti-oppression, equity, and inclusion and is putting these principles into practice at all levels of the organization. Please see TBA’s recent Statement of Accountability for more information.