Opportunities

Position Overview:

Job Title: Outreach Assistant 
Role Type: Full-time, contract
Contract Length: May 25 – August 29, 2026
Salary: $25/hour

Application Deadline: May 10, 2026

The Toronto Biennial of Art (TBA) is seeking an Outreach Assistant to support the engagement of key stakeholders in the Biennial, including educators and schools. The Assistant will report jointly to the Manager, Marketing & Communications and Senior Manager, Learning. The candidate will gain hands-on experience in community engagement, arts learning, non-profit social media, project coordination, stakeholder relations, and exhibition and programming communications. This includes: supporting the implementation of TBA’s integrated marketing and communications strategy, support in coordinating with educators and schools, maintaining print and online collateral, assisting in partner relationship communications, and participating in event outreach alongside the TBA team. 

The intern will gain experience in:

– partnership development
– marketing and social media
– digital marketing platforms including Mailchimp, Instagram, Facebook, and TikTok
– website content development and updating
– marketing administration
– marketing collateral development and production, including print, online, and social media ads
– copywriting and editing
– community outreach
– logistics and scheduling
– research
– database entry and management
– arts administration

Note: this role may include periods spent out of the office connecting with venue neighbourhoods by handing out posters, flyers etc., occasional cold calling, and door-to-door outreach to neighbourhood residents, libraries, businesses, schools, etc. 

Job Requirements:

• Be between 15 and 30 years of age at the beginning of the employment period
• Be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under theImmigration and Refugee Protection Act for the duration of the employment
• Have a valid Social Insurance Number at the start of employment and be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulations

Marketing Responsibilities:

• Assist with event outreach through distributing and maintaining print and online collateral, including newsletters, wayfinding, social media, and website content
• Assist in relationships with media/venues/creative/community partners, other marketing-related partners, vendors, and agencies
• Support the Marketing and Communications Manager in creation of event listings compilation and completion 
• Assist Social Media Coordinator with collection of digital assets, copy writing and general social media needs
• Support the coordination and creation of marketing communications materials including event announcements, text drafts, images and captions, etc.
• Support marketing administration such as minute-taking, receipt organization and processing, organization of filing systems, etc.

Programs & Learning Responsibilities:

• Support outreach to schools and educators in support of TBA’s Learning Programs (including database support, Educator outreach events, and more)
• Prepare and distribute promotional materials for TBA’s Learning Programs to schools and community partners
• Coordinate scheduling of school visits with educators and community partners
• Support the Public Programs & Learning team in the creation of outreach and learning materials including coordinating printing, shipping, and other logistics
• Assist with the research of, engagement and relationship building with specific communities and community groups localized near main Biennial sites for deep engagement in Biennial activities
• Developing and maintaining specialized contact lists and databases

Qualifications: 

• Bachelor’s degree or advanced diploma in marketing, communications, public relations, education, or a related field
• Confident verbal communicator comfortable with engaging new stakeholders 
• Knowledge and understanding of social media platforms and their respective participants and how they can be deployed
• Strong copywriting and copy-editing skills; top-notch oral and verbal communication skills
• Impeccable time management skills with the ability to multitask
• Detail-oriented approach with the ability to work under pressure to meet deadlines
• Ability to work remotely and in the office space, located at 32 Lisgar Street, Toronto
• Proven commitment to equity, diversity, and inclusion, and practices of anti-racism and anti-oppression, to contribute to a healthy workplace environment
• Ability to work collaboratively and to thrive in a collaborative environment, while managing and nurturing the many voices of the organization, as well as its audience
• Experience working as a proactive member of a cohesive team as well as independently; comfort and ability to work off-site and being self-motivated are assets

Assets: 

• Familiar with the following platforms: Google Suite (Mail, Docs, Sheets, etc), Canva, Later, MailChimp, Facebook, Instagram, TikTok, Linkin.Bio, WordPress
• Experience with Adobe Creative Suite (Photoshop, InDesign) or equivalent digital media editing tools
• Knowledge of inclusive and accessible design (descriptive captions and alt text for images and video)
• Excellent social listening skills; ability to understand historical, current, and future trends in the digital content and social media space
• Direct experience working in/with contemporary visual art organizations, entertainment, or non-profit environments
• Photography experience and photo/video editing experience

To apply, please send a cover letter and resume to opportunities@torontobiennial.org with the subject line Outreach Assistant by no later than May 10, 2026. Only select applicants will be contacted for an interview and applications will be reviewed on a rolling basis.

Toronto Biennial of Art is an equal-opportunity employer and is committed to diversity and inclusiveness in all of our work. We work proactively to be fair and equitable in practice and welcome applications from all qualified individuals. We encourage those who identify as women, persons with disabilities, Indigenous persons, persons of colour, all gender and sexual orientations, and all groups protected by the Ontario Human Rights Code to apply. In accordance with the Ontario Human Rights Code, Accessibility for Ontarians with Disabilities Act, 2005, accommodation will be provided at any point throughout the hiring process, provided the candidate makes their accommodation needs known to Toronto Biennial of Art.