Opportunities

TBA is growing. To support our development, we are seeking dynamic and devoted Board members to lead and represent the organization. TBA’s Board of Directors leads strategy, establishes practices and policies, and oversees operations and finances of the organization.

ABOUT TBA
As the foremost biennial in Canada, the Toronto Biennial of Art’s mission is to make contemporary art accessible to everyone. A ten-week event every two years, the Biennial commissions artists to create new works for a city-wide exhibition in dialogue with Toronto’s diverse local contexts. Year-round public and learning programs bridge Biennials and invite intergenerational audiences to explore the ideas that inspire our events. Building upon past editions and offering new ways of seeing and listening, each Biennial connects people to spark meaningful dialogues and imagine new futures. It is our mission to become Canada’s Biennial.

The Toronto Biennial of Art launched in 2019 and was a popular and critical success. The Biennial provides expanded understandings of contemporary art practices and is building a legacy of free, inclusive, and accessible contemporary arts programming in Toronto and surrounding communities.

TBA is committed to transparency and to principles of anti-racism, anti-oppression, equity, and inclusion and is putting these principles into practice at all levels of the organization.

For detailed information on the impact of the first two Biennials, please read the 2019 and 2022 Evaluation Reports. 

QUALIFICATIONS
Prospective Board members should have some (or several) of the following general qualifications: 

• Capacity to contribute time, energy, and resources to TBA and Board
• Leadership in the non-profit sector
• A passion for contemporary art and culture
• Strategic thinking
• Fundraising abilities and/or connections to sources of private or public support
• Excellent communication and collaborative skills
• Strong community ties

TBA seeks Board members with experience, skills, and knowledge in the following areas:

Priority Skill Sets

• Fundraising
• Accounting & financial management
• Practicing Artists
• Government relations
• Equity and diversity

Additional Skill Sets Welcome

• Governance
• Real estate development
• Legal
• Human resources 
• Strategic planning
• Event planning and management 
• Community building and engagement
• Communications, marketing, and public relations

Benefits of joining the Board at TBA include:

• Helping support impactful, accessible, and creative programming
• Making new connections to artists, business and cultural leaders, government officials
• Sharing and gaining valuable Board experience
• Giving back to the arts community
• Attending great events across the city
• Making new friends and having lots of fun!

RESPONSIBILITIES 

•  Serve a 3-year term, renewable, beginning May 1, 2025
• Attend meetings of the Board of Directors (every two months in off years, monthly in biennial years)
• Implement all tasks with a view to anti-racism, anti-oppression, equity, and inclusivity
• Serve on at least one board committee 
• Work with staff (including ED) and board to develop and implement best practices/ policies
• Actively participate in fundraising and sponsorship development including prospect identification, cultivation, asks, and stewardship in collaboration with TBA staff and Board members 
• Activate personal and professional networks for fundraising, partnership development, recruitment, and audience growth
• Oversee the financial health of the organization – month-to-month and long-term 
• Able to mentor and support others, including staff and fellow Board members
• Develop and steward Board and governance policies and structures
• Attend, support, and champion TBA events
• Represent TBA’s vision and mandate in communities across Toronto, Canada, and internationally

IMPORTANT NOTES
Board membership is voluntary. Board members may not receive financial compensation or other benefits. TBA welcomes applicants of any age or background and encourages applications from energetic and committed individuals with no prior Board experience. 

Toronto Biennial of Art is an equal opportunity employer and is committed to diversity and inclusiveness in all of our work. We work proactively to be fair and equitable in practice and welcome applications from all qualified individuals. We encourage those who identify as women, persons with disabilities, Indigenous persons, persons of colour, all genders and sexual orientations, and all groups protected by the Ontario Human Rights Code to apply. Per the Ontario Human Rights Code, Accessibility for Ontarians with Disabilities Act, 2005, accommodation will be provided at any point throughout the hiring process, provided the candidate makes their accommodation needs known to the Toronto Biennial of Art.

TO APPLY
Please send a confidential statement of interest (no more than 500 words) along with your resume to opportunities@torontobiennial.org with the subject line: BOARD OF DIRECTORS

ABOUT THE TORONTO BIENNIAL OF ART

The Toronto Biennial of Art’s mission is to make contemporary art accessible to everyone. 

A ten-week event every two years, the Biennial commissions artists to create new works for a city-wide exhibition in dialogue with Toronto’s diverse local contexts. Year-round public and learning programs bridge Biennials and invite intergenerational audiences to explore the ideas that inspire our events. Building upon past editions and offering new ways of seeing and listening, each Biennial connects people to spark meaningful dialogues and imagine new futures. 

For detailed information on the impact of the Biennial, please read our latest Evaluation Report.

POSITION OVERVIEW

Job Title: Development Coordinator
Role Type: Full-time, contract
Contract Length: April 15, 2025 – January 31, 2027, with the possibility of extending 
Salary: $52,000 – $56,000

Application Deadline: March 23, 2025
Location: Queen West, downtown Toronto

The Development Coordinator is the lynchpin of the Development team. Reporting to the Director of Development, the Coordinator supports all functions of the Development team in donor relations and fundraising, including from government, foundation, corporate, and individual giving. The Coordinator will support donor and prospect cultivation and solicitation as well as donor stewardship and reporting. The Coordinator provides administrative, research, and operational support to the Development team. The Coordinator also plays a key role in leading the planning and logistics for donor cultivation and stewardship events year-round and during the Biennial.

Key responsibilities of the position include:

• Donation administration and tracking
  • Create, maintain, and archive all donor and donation records, including Salesforce database records
  • Produce reports and tracking documents from the Salesforce database
  • Maintain financial tracking of donations in collaboration with the Manager, Finance & Administration
  • Oversee payment and pledge tracking and reminders
  • Manage the Canada Helps account and donations
  • Prepare and maintain all giving documents including gift and sponsorship agreements, in-kind gift agreements, invoices, tax receipts, and letters of acknowledgment 

• Donor stewardship
  • Create, maintain, and ensure the accuracy of donor and sponsor lists for recognition
  • Ensure proper donor recognition and benefit delivery in collaboration with internal and external partners
  • Contribute to and support delivery of stewardship initiatives to engage donors year-round and during the Biennial
• Event management
  • Lead donor cultivation and stewardship event planning and logistics
  • Coordinating with hosts, caterers, vendors, and partners 
  • Developing run-of-show documents and remarks 
  • Drafting and sending invitations
  • Building invitation lists
  • Managing RSVPs
  • On-site logistics

• Prospect research and cultivation
  • Support senior volunteers and leadership with donor and prospect research and engagement 
  • Prepare donor-facing materials including emails, letters, proposals, presentations, applications, and reports as required
  • Support data collection and creation of donor reports and stewardship materials
  • Coordinate and manage the donor and sponsor benefits program, including special events and tours, including invites, ticketing, emails, guest lists, and liaising with other internal teams
  • Conduct ongoing prospect research and prepare prospect research reports

QUALIFICATIONS:

• 2-3 years of experience in a fundraising environment or transferable skills and experience
• Excellent interpersonal skills and experience working with internal and external stakeholders
• Excellent verbal and written communication skills, with experience drafting compelling communications
• Experience in event planning and logistics
• Proficiency in applicable computer programs (Google Suite, Canva) 
• Experience with Salesforce or equivalent donor management database 
• Knowledge of legal regulations governing fundraising practices as they relate to not-for-profit and charitable organizations

KNOWLEDGE, SKILLS & CAPACITIES:

• Exceptional administrative and organizational skills
• Highly organized with strong attention to detail 
• Flexible and responsive 
• Curious and eager to learn
• Thrive in a collaborative environment and possess the ability to foster strong internal and external relationships
• Passion for arts and culture
• Proven commitment to equity, diversity, and inclusion, and practices of anti-racism and anti-oppression, to contribute to a healthy workplace environment.
• Ability to work flexible hours, including evening and weekend events
• Comfort engaging with the public and acting as a gallery and program attendant during the Biennial festival period (September – December 2026)

Benefits:

• Annual health savings account 
• Mobile phone subsidy
• Hybrid working arrangement
• 10 health days and 3 personal days annually
• 2 weeks vacation and additional time off beyond statutory holidays

Toronto Biennial of Art is an equal opportunity employer and is committed to diversity and inclusiveness in all of our work. We work proactively to be fair and equitable in practice and welcome applications from all qualified individuals. We encourage those who identify as women, persons with disabilities, Indigenous persons, persons of colour, all gender and sexual orientations, and all groups protected by the Ontario Human Rights Code to apply. In accordance with the Ontario Human Rights Code, Accessibility for Ontarians with Disabilities Act, 2005, accommodation will be provided at any point throughout the hiring process, provided the candidate makes their accommodation needs known to Toronto Biennial of Art.

To apply, please send a cover letter and resume to opportunities@torontobiennial.org with the subject line Development Coordinator by no later than March 23, 2025. Only select applicants will be contacted for an interview and applications will be reviewed on a rolling basis.

Position Overview
Job Title: Manager, Finance and Administration 
Role Type: Full time, contract
Contract Length: May 1, 2025 – March 31, 2027, with the possibility of extending
Salary: $60,000
Application Deadline: March 23, 2025 

ABOUT THE TORONTO BIENNIAL OF ART

The Toronto Biennial of Art’s mission is to make contemporary art accessible to everyone. 

A ten-week event every two years, the Biennial commissions artists to create new works for a city-wide exhibition in dialogue with Toronto’s diverse local contexts. Year-round public and learning programs bridge Biennials and invite intergenerational audiences to explore the ideas that inspire our events. Building upon past editions and offering new ways of seeing and listening, each Biennial connects people to spark meaningful dialogues and imagine new futures. 

For detailed information on the impact of the Biennial, please read our latest Evaluation Report. 

JOB DESCRIPTION

The Manager, Finance & Administration is responsible for TBA finance and office administration. They manage the accounting processes and deliver general financial reporting functions for the organization. The incumbent ensures the accurate and timely preparation of financial information, including month-end closings and working alongside the external bookkeepers and accountants as required. The incumbent also manages office operations for a team of 12-15 during peak Biennial years and 6 during off-years.

KEY RESPONSIBILITIES

The Manager, Finance & Administration will:

• Perform the day-to-day accounting functions: accounts payable, accounts receivable, and general accounting transactions; including all payroll changes and adjustments, and liaising with Bank Representatives as required; 
• Establish and track artist budget fees and commissions, in collaboration with Exhibitions and Programs departments. Work alongside the Executive Director and Development team in financial planning, reporting, monitoring, and forecasting processes with annual operating budgets, including cash flow, and other special project/grant budgeting and reporting processes as required, including CADAC and Evaluation Reports. 
• Assists the Executive Director, with the management of organizational cash flow, forecasting and asset management;
• Coordinate the annual audit process and liaise with external accountants / auditors as required;
• Manage the day-to-day operations of the office including establishing guidelines and protocols with senior management, maintaining organizational records, ordering and maintaining office and electronics inventory, and support IT functions as necessary;
• Assists and provides administrative support to the Executive Director, Deputy Directors and Board of Directors as required;
• Via the Executive Director, support the TBA Board with administrative asks as related to updating board files, scheduling meetings and interviews
• Work cross functionally with Senior Managers and Directors to support Human Resources  tasks, including the recruiting process and onboarding new hires,  tracking employee vacation and sick days, managing employee benefits, and overseeing WSIB coverage and general insurance renewals, and liaise with external HR Representative as required.
• Manage scheduling and agenda preparation of bi-weekly team meetings.;
• Act as Super Administrator for organizational hosting platforms along with the Executive Director
• Additional projects and tasks as assigned.

EDUCATION AND EXPERIENCE

• Post-secondary degree in a related field and/or equivalent work experience;
• Minimum 2-3 years of experience in a finance role;
• 1-2 years experience in an administration and/or management role. 

KNOWLEDGE, SKILLS & CAPACITIES

• Excellent knowledge and experience with Financial accounting and reporting processes.
• An understanding of the legal, fiscal and regulatory environment in which non-profit organizations operate. 
• Excellent knowledge and experience with Microsoft Excel, Google Drive, and financial management software including Xero, Dext and Plooto or comparable platforms. 
• Experience in a not-for-profit environment is considered an asset. 
• Knowledge of CRM platforms (Salesforce or comparable) is considered an asset.
• Must possess a high level of moral judgment for handling confidential information and monetary transactions;
• Strong technical aptitude, able to learn new platforms and tools;
• Strong analytical and problem-solving skills;
• Demonstrated ability to handle multiple priorities and be self-motivated in a demanding work environment;
• Strong interpersonal and relationship management skills with the ability to communicate effectively, both orally and in writing, with diverse cultural groups and artists;
• Proven commitment to equity, diversity, and inclusion, and practices of anti-racism and anti-oppression, to contribute to a healthy workplace environment. 
• Ability to work independently using an above average level of initiative;
• Exemplary attention to detail with excellent planning, organizational and time management skills;
• Ability to work flexible hours including evenings and weekends as required during the Biennial. 

Benefits of Working for TBA:

• Hybrid work environment, with flexibility 
• Annual health savings account
• Monthly mobile phone subsidy
• 10 health days and 3 personal days annually
• 2 weeks vacation annually.

Location: Our offices are located on Queen Street West, Downtown Toronto.

Toronto Biennial of Art is an equal-opportunity employer and is committed to diversity and inclusiveness in all of our work. We work proactively to be fair and equitable in practice and welcome applications from all qualified individuals. We encourage those who identify as women, persons with disabilities, Indigenous persons, persons of colour, all genders and sexual orientations, and all groups protected by the Ontario Human Rights Code to apply. Per the Ontario Human Rights Code, Accessibility for Ontarians with Disabilities Act, 2005, accommodation will be provided at any point throughout the hiring process, provided the candidate makes their accommodation needs known to the Toronto Biennial of Art.

To apply, please send a cover letter and resume to opportunities@torontobiennial.org with the subject line Manager, Finance & Administration by no later than March 24, 2025. Only select applicants will be contacted for an interview and applications will be reviewed on a rolling basis.

ABOUT THE TORONTO BIENNIAL OF ART

The Toronto Biennial of Art’s mission is to make contemporary art accessible to everyone. 

A ten-week event every two years, the Biennial commissions artists to create new works for a city-wide exhibition in dialogue with Toronto’s diverse local contexts. Year-round public and learning programs bridge Biennials and invite intergenerational audiences to explore the ideas that inspire our events. Building upon past editions and offering new ways of seeing and listening, each Biennial connects people to spark meaningful dialogues and imagine new futures. 

For detailed information on the impact of the Biennial, please read our latest Evaluation Report.

POSITION OVERVIEW

Job Title: Senior Development Officer
Role Type: Full-time, contract
Contract Length: April 15, 2025 – January 31, 2027, with the possibility of extending 
Salary: $70,000 – 85,000

Application Deadline: rolling, position open until filled
Location: Queen West, downtown Toronto

JOB DESCRIPTION

TBA is seeking a Senior Development Officer to develop, manage, and grow a portfolio of mid-level donors and sponsors through creative and engaging campaigns and stewardship strategies. 

Mid-Level Giving & Donor Engagement:

• Manage and grow a portfolio of supporters, including individual donors, family foundations, and corporate sponsors, giving between $2,500 and $24,999
• Undertake prospect research to identify and qualify potential supporters 
• Cultivate and solicit prospects to secure new and increased gifts
• Develop and implement creative stewardship and cultivation strategies that drive donor loyalty and multi-year commitments, strengthening TBA’s long-term donor pipeline
• Develop compelling donor communications, proposals, case for support documents, presentations, agreements, and impact reports that enhance engagement and recognition
• Maintain accurate and up-to-date donor records and gift agreements
• Work closely with the Director of Development to identify new funding opportunities and implement long-term revenue growth strategies
• Collaborate with the Marketing & Communications, Exhibitions, and Pubic Programs & Learning departments to ensure accurate and effective donor recognition and to identify creative opportunities for donor stewardship

Campaigns & Events:

• Manage TBA’s signature mid-level giving campaigns, the Women Leading Initiative and the Creative-City Builder’s Fund to reach annual goals
• Collaborate with other departments to develop creative funding opportunities and produce proposals for presentation to donors and prospects
• Collaborate with the Marketing & Communications team to execute targeted fundraising campaign communications including e-newsletters and social media campaigns
• Support the planning and execution of stewardship and fundraising events, ensuring exceptional donor experiences that drive revenue growth
• Represent TBA at donor meetings, events, and presentations 
• Attend industry and networking events as appropriate to promote TBA and its programs to donors and prospects
• Arrange and host prospect and donor visits and tours during the Biennial (fall 2026)

Development Operations & Administration:

• Support the efficient operation of the Development team by helping to ensure timely processing of gifts, acknowledgments, and renewals
• Maintain up-to-date donor records, invite lists, and prospect lists
• Provide input on departmental budgets, revenue forecasts, and fundraising strategies
• Collaborate with the Director of Development, Executive Director, and the Board of Directors to leverage relationships to grow revenue
• Contribute to departmental reporting as needed

QUALIFICATIONS:

• 4-6 years experience in fundraising
• Experience in mid-level giving, major gifts, annual giving, fundraising events, and donor stewardship
• Self-starter, ability to take initiative with minimal supervision
• Proven track record delivering on revenue goals, including securing gifts between $1,000 and $24,999
• Experience in the art sector is an asset
• Experience in managing fundraising, stewardship, and client-hosting events is an asset
• Proficiency in applicable computer programs (Google Suite, Canva) 
• Experience with Salesforce is an asset
• Knowledge of legal regulations governing fundraising practices as they relate to not-for-profit and charitable organizations

KNOWLEDGE, SKILLS & CAPACITIES:

• Confident communicator
• Thrive in a collaborative environment and possess the ability to foster strong internal and external relationships
• Capable of managing multiple projects and priorities in a fast-paced environment while maintaining focus on fundraising goals
• Proactive and strategic
• Flexible and responsive 
• Excellent organization skills and attention to detail 
• Ability to work flexible hours including evenings and weekends depending on operational requirements
• Passion for arts and culture
• Proven commitment to equity, diversity, and inclusion, and practices of anti-racism and anti-oppression, to contribute to a healthy workplace environment 
• Able to work on-site at TBA’s offices a minimum of three days per week 
• Able to work occasional evenings and weekends as required as well as on-site at venues throughout the Biennial (fall 2026)

BENEFITS:

• Annual health savings account 
• Mobile phone subsidy
• Hybrid working arrangement
• 10 health days and 3 personal days annually
• 2 weeks vacation and additional time off beyond statutory holidays

Toronto Biennial of Art is an equal opportunity employer and is committed to diversity and inclusiveness in all of our work. We work proactively to be fair and equitable in practice and welcome applications from all qualified individuals. We encourage those who identify as women, persons with disabilities, Indigenous persons, persons of colour, all gender and sexual orientations, and all groups protected by the Ontario Human Rights Code to apply. In accordance with the Ontario Human Rights Code, Accessibility for Ontarians with Disabilities Act, 2005, accommodation will be provided at any point throughout the hiring process, provided the candidate makes their accommodation needs known to Toronto Biennial of Art.

To apply, please send a cover letter and resume to opportunities@torontobiennial.org with the subject line Senior Development Officer. Only select applicants will be contacted for an interview and applications will be reviewed on a rolling basis.